Join us for our Annual General Meeting on Thursday 24th of October at 8pm, where we’ll be trying out a new format with the hope of making it more accessible for everyone. The meeting will be held online via Zoom and will run until around 9pm. During this time, we’ll cover important updates on how the club is doing, carry out elections for committee and wider club roles, and share how you can contribute in the future.
To join the AGM please sign up as you would a normal club training session using the following link – Here
Once you have signed up you should receive an email with the link to the zoom call alternatively it can be found below
AGM Zoom Link – https://us02web.zoom.us/j/85841074074?pwd=xZI41cCFVI4pvN6lbwztVtnQvpYd5f.1
There is the opportunity to help support the club through 14 different roles (5 Executive Committee and 9 Wider Club Roles) which members can stand for. Those existing members in current committee roles will need to re-stand should they wish to continue in their role.
The election process will work as follows, and you must be a OxfordTri member to take part:
1. Check out the following document which highlights all the committee and wider club roles in which members can help support the club through.
OxfordTri Committee and Wider Roles – Here
2. If you’d like to put yourself forward for a role then send an email to info@oxfordtri.co.uk with the name of the role you’d like to stand for, and if you would like to be part of the management committee (this is not compulsory). Please include a paragraph of a maximum of 200 words explaining why you’d be suited for the position and what you’d bring to the role (This is in case you can’t make it on the night). Please submit your intention to stand by 12am Wednesday 22nd October.
3. During the AGM each role will be considered with regards to any members who have submitted an intention to stand. They will be given up to 2 minutes to explain why they are suited for the position and what they’d bring to the role. Once all members who have intended to stand for a role those members present will vote on who to elect.
The current committee’s intentions are as follows:
Executive Committee
Chair – Craig Bathgate, standing down
Club Secretary – Vacant
Treasurer – Eleanor Cameron, standing for re-election
Lead Coach – Sean Nicolle, standing for re-election
Website Lead – Lee Watson, standing for re-election
Wider Club Roles
Membership Lead – Liz Merrett, standing for re-election
Welfare Officer – Jane Bell, standing for re-election
Kit Lead – Grace Gilbert, standing down
Social Lead – Grace Gilbert, standing down
Social Media/Publicity Lead – Vacant
Lake Lead – Vacant
Treasurer Assistant – Vacant
Assistant Coach/Venue Coordinator – Vacant
Website Assistant – Vacant
*Members who stand for these roles can opt to be part of the Management Committee which meets monthly to guide the clubs activities.
AGM Agenda
The 2024 AGM Agenda will be as follows
2000-2010, Welcome/Introduction, Apologies, Quorum, 2023 AGM Minutes for Approval
2010-2030, Executive Committee Reports (Treasurer, Lead Coach, Website Lead, Chair)
2030-2035, Q&A on Executive Committee Reports
2035-2040, Vote on amendments of the constitution
2040-2100, Election of committee and wider club roles for 2024
2100-onwards, AOB
Please also see below links to the following important documents which will be used/referenced throughout the AGM, including minutes from 2023, a financial report and proposed updated club constitution.
2023 AGM Minutes – Here
2023/24 Financial Report – Here
2024 Proposed Club Constitution – Here
If you do have any other questions about the AGM please email info@oxfordtri.co.uk